80+ Use Cases for Workday Journeys


Workday Journeys turn everyday tasks into guided experiences that actually make sense to employees. Instead of sending them to ten different places for answers, Journeys meet people where they already are — inside Workday.

Think of them as your digital playbooks for employee moments: Onboarding, Promotions, Open Enrollment – even simpler tasks such as name changes or relocations. Each Journey gives people the right steps, at the right time, with the right context.

With pre-built templates, drag-and-drop design, and customizable cards, you can easily create personalized experiences that boost engagement and productivity. Journeys centralize processes, reduce the need for extra HR tools, and provide built-in analytics to measure success and continuous improvement.

To help you imagine what’s possible, we’ve compiled 87 real-world use cases across HCM, Benefits, Compensation, Learning, and more.

Explore the interactive table below to find inspiration for your next great Journey.

Workday Journeys Use Cases

  • New Hire Onboarding – Welcome message, compliance steps, cultural videos, and a buddy introduction.
  • Internal Transfer (Crossboarding) – Resources for the new team, policy updates, and guidance to help employees quickly acclimate to their new role and structure.
  • Global Mobility / Relocation – Housing resources, relocation benefits, and cultural tips to ease the move.
  • Name Change Journey – Step-by-step instructions for updating personal info, taxes, and benefits.
  • Visa / Work Authorization Renewal – What to submit, when to submit it, and reminders for HR check-ins.
  • Voluntary Offboarding – Exit surveys, benefits details, and alumni program introductions.
  • Becoming a Manager – Practical tools, learning content, and tips to support first-time managers.
  • Diversity & Inclusion Onboarding – ERG introductions, DEIB resources, and connection opportunities.
  • HR Policy Updates – Quick, digestible summaries tailored to the right audiences.
  • Demographic Self-ID Campaign – Friendly reminders to update personal data.
  • Post HR-Case Resources – Follow-up journeys with curated content after a case is closed.
  • Emergency Guidance – What to do and where to find support during a crisis or natural disaster.
  • Compensation Cycle Kickoff – Clear, simple guidance for managers on cycle expectations.
  • Pay Transparency Education – Talking points for managers, FAQs, and resources for employees.
  • New Pay Structures – Employee-friendly explanation of new ranges or bands.
  • Salary Adjustment FAQ – Quick answers and next steps when pay changes occur.
  • Executive Compensation Overview – Easy-to-understand breakdown of LTIs, bonuses, and deferrals.
  • Merit Cycle Manager Training – Step-by-step instructions for allocations.
  • Equity Grant Communications – Clear guidance on vesting and grant schedules.
  • Bonus Eligibility Journey – Triggered when employees become eligible for the first time.
  • Comp Review Fixes – Clarifications for common submission errors.
  • Promotion Request Guide – Criteria, approvals, and equity considerations.
  • Retention Award Education – Walkthrough of award structures and timing.
  • New Hire Equity Education – Equity basics for employees just starting out.
  • Goal-Setting Kickoff – Resources and examples to guide employees and managers at the start of the year.
  • Mid-Year Check-In – Gentle nudges and coaching tips for conversations.
  • Year-End Review Prep – Templates, self-assessment guides, and reminders.
  • Feedback Culture Journey – How to give and receive feedback well, with examples that encourage both formal and organic feedback.
  • Performance Improvement Plan – Milestones, resources, and support for both managers and employees.
  • High-Potential Development – Curated mentoring and growth resources for identified employees.
  • Calibration Prep for Managers – Practical checklists and examples before calibration sessions.
  • Managing Tough Conversations – Guidance and best practices for sensitive discussions.
  • Promoted Employee 90-Day Plan – A structured development journey to succeed in a new role.
  • Career Conversation Prep – Resources to help employees get the most from IDP discussions.
  • Succession Plan Kickoff – Clear, plain-language education for leaders on the process.
  • High-Potential Pool Resources – Development content for nominated employees.
  • Board / Leadership Readiness – Tailored learning paths for executive-track talent.
  • Open Enrollment Guide – Step-by-step support during annual enrollment.
  • New Benefit Launch – Easy-to-digest education when new offerings go live.
  • Parental Leave Journey – Guidance before, during, and after parental leave.
  • Return from Leave – Practical reminders for updating info and easing back into work.
  • Adoption / Fertility Support – Curated resources and benefits information.
  • Retirement Planning Guide – Tailored content for employees approaching milestones.
  • Marriage Life Event – Simple walkthrough for updating benefits and personal info.
  • Divorce Life Event – Clear resources for legal and benefits-related impacts.
  • New Child Life Event – Enrollment guidance, tax considerations, and resources for new parents.
  • Wellness Program Launch – Kickoff content for nutrition, fitness, and coaching.
  • Health Plan Updates – Educational journeys when carriers or providers change.
  • New Hire Time Entry – How to submit and approve time in Workday.
  • Overtime Education – Guidance when employees first log OT.
  • Meal & Break Compliance – Friendly reminders if requirements are missed.
  • Schedule Change Journey – Notifications and steps when schedules update.
  • Holiday Pay / PTO Guidance – Quick reminders before major holidays.
  • New Policy Rollouts – For example, flexible scheduling announcements.
  • Preparing for a Leave – What to do before a planned LOA begins.
  • Return from Leave – Step-by-step reintegration support.
  • Sick Leave Awareness – Reminders about entitlements and policy.
  • Time Off Checklist – Guidance for setting OOO, delegations, and backups.
  • Vacation Policy Updates – Seasonal reminders or new rules.
  • Carryover Education – Annual reminders about rollover limits.
  • Jury Duty Journey – Policy reminders and documentation guidance.
  • Bereavement Leave Support – Compassionate resources and policy reminders.
  • First Paycheck Journey – New hire walkthrough of pay slips.
  • Pay Frequency Change – Simple explanation of a shift in cadence.
  • Acquisition Payroll Transition – Clear communication for acquired employees.
  • Year-End Payroll – W-2 and tax form education.
  • Overtime Pay Guide – Education for employees newly eligible for OT.
  • Direct Deposit Setup – Easy guide for new employees.
  • Compliance Training – Required learning paths during onboarding.
  • Leadership Development – Structured, multi-step programs for leaders.
  • Skill Development Tracks – Topics like digital literacy or AI awareness.
  • Sales Academy – Product and soft skills for new sales hires.
  • Mentorship Program Launch – Resources for both mentors and mentees.
  • New Manager Academy – Structured learning for first-time managers.
  • DEI Training – Content linked to ERGs and organizational campaigns.
  • Certification Prep – Study resources and reminders for professional certs.
  • Continuous Learning Nudges – Ongoing prompts for optional content.
  • Internal Mobility Training – Learning paths for employees moving into new roles.
  • New Expense System Rollout – Practical, step-by-step support.
  • Procurement Guide for Managers – PO and approval best practices.
  • Travel Policy Updates – Easy-to-follow reminders when rules change.
  • Corporate Card Education – Journey for new cardholders.
  • Budget Owner Resources – Training for project budget owners.
  • Financial Close Prep – Reminders and resources for finance teams.
  • Audit Prep Guide – Annual compliance reminders.
  • Grant Management Education – Tailored content for research orgs.
  • Capital Project Training – Structured resources for project leads.

With Workday Journeys, every step — from onboarding to open enrollment — is guided, tailored, and designed to make work feel simple and intuitive. Workday Journeys puts these experiences in your hands, helping you design, deliver, and measure moments that drive real impact across your organization.

At Commit Consulting, we help organizations bring these experiences to life. From strategy and design to configuration and launch, our experts partner with you to build Journeys that make Workday work smarter — and make work feel simpler, faster, and more human.

Ready to start building your next great Journey? Let’s make it happen.

You have Workday questions.

We have Workday answers.

How can we begin elevating your Workday experience?

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Dallas, TX 75201

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