Our Go-To Reports for Workday Time Tracking

Workday Time Tracking administrators can take advantage of several powerful Workday-delivered reports. Workday’s Absence and Time Tracking modules are often used in tandem – so be sure to also visit our article on Reporting for Workday Absence as well!

We’ve also added some of our favorite Custom Reports to the mix – check them out and download the report definitions below!

Download our Custom Report Definitions for the Absence and Time Tracking Modules

Custom Report definitions will be delivered via email.


Custom Reports

Overtime in Date Range

Report Type: Advanced Custom Report

What the Report Does

This report provides a simple & consolidated view of all types of overtime or shift premiums per worker over a prompted date range.

You can prompt by specific organizations, and look at trends of time worked over pay periods, months, or years.

Use Cases

  • Look at a specific organization’s overtime hours per pay period
  • Audit shift premium amounts paid over any range of time
  • Send to managers each month to gain an understanding of their team’s total hours worked over a date range
Download the Custom Report Definitions
cr overtime in date range

Time Worked + Time Off in Period

Report Type: Advanced Custom Report

What the Report Does

This is a useful report that combines both absence and time tracking data for workers into a convenient, consolidated view per week.

You can prompt by any date range you’d like. For instance – if you wanted to audit all time worked in tandem with time off taken in the month of December, you can see that information on one line per worker, summarized neatly. 

Use Cases

  • Audit time off taken in correspondence with worked hours per pay period
  • See which organizations have a healthy working time to time off ratio
  • Look into which time offs your team is taking more frequently
Download the Custom Report Definitions
cr time off time worked in period export

Workday-Delivered Reports

Time Block Audit

Report Type: Workday-Delivered

What the Report Does

This report gives an in-depth view into all time blocks created and modified over a prompted date range.

You can also filter by mode of entry (user-entered, externally loaded, etc), and related time clock events. It is especially helpful in getting a detailed look at every single bit of time entered for a worker or all time entered for an entire supervisory organization.

Use Cases

  • Audit time blocks entered within a specific date range
  • Check how much overtime someone has been receiving each month
  • Look into the approval dates, business process flow, and audit comments for the end-to-end time entry process
wd time block audit export 1200

Workers with No Time Entry/Unsubmitted Time/Unapproved Time

Report Type: Workday-Delivered

What the Report Does

These are a grouping of three reports that Workday delivered a few update cycles back. These are extremely useful for configured alerts or scheduled distributions.

They conveniently pull in information through predefined data sources and are easily copied to tailor & customize for specific timekeeping reminder needs.

These can be run between a start and end date range, and can be configured to run automatically on predefined intervals (such as every week).

Use Cases

  • Remind workers who haven’t entered any time to do so
  • Send an alert to workers who forgot to submit their hours
  • Remind managers to approve time review items in their inbox
wd workers w no time entry unapproved time unsubmitted time

View Scheduled vs. Actual Hours for Workers

Report Type: Workday-Delivered

What the Report Does

Workday’s report for scheduled vs. actual hours allows you to identify trends in your worker population, specifically around how much they’ve been working compared to how much they’re supposed to be working.

You can filter this by supervisory organization, so it is useful for managers to use to see their team’s working patterns over a specified date range.

Use Cases

  • Identify workers who are either working too much compared to their schedule, or too little
  • Recognize workforce trends & implement internal policies to adjust said trends
  • Dive into your team’s worked hours each pay period to ensure they are hitting their necessary hours
wd view schedules vs actual hours

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