Our Must-Use Reports for Workday Learning

Workday comes equipped with many useful reports for Learning right out of the box. In many cases, Workday provides the exact information you are looking for.

We’ve compiled a list of our go-to reports for Workday Learning – as well as a few Custom Report definitions (and use cases) you can download below!

Download our Custom Report Definitions for Workday’s Learning module!

Custom Report definitions will be delivered via email.

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Custom Reports

Campaign Completion Details

Report Type: Custom Matrix Report

What the Report Does

This report shows a summary of learning campaigns including details such as the campaign type, campaign items, enrollment count, and completion status count of the items in the campaign.

It goes a step beyond the Workday Delivered report by grouping courses based on their status and offering drillable fields to get more information on workers who received the learning campaign.

Use Cases

  • Improve the admin experience by allowing users to track learning campaign completion in a single report
  • Matrix report format makes it easy to dig into specific campaign details in a simple, straightforward display
  • Click into drill-able fields to see additional information on learning content/learner details
  • Prompts will help admins easily search for and find the specific campaign they need information on
  • Ease the compliance process to obtain information at your fingertips
Download the Custom Report Definitions
cr campaign completion details

All Learning Assignments

Report Type: Custom Matrix Report

What the Report Does

This report shows a summary of all learning assignments including all assignment methods such as Manager Mass Enroll, Admin Mass Enroll, Web Services, Campaigns, and Retraining.

The report includes details such as learner details, assignment date, assignment status, due date, and completion moment.

Filters and prompts can be used to search for specific assignment mechanisms. This report goes beyond Workday Delivered reports by grouping assignment mechanisms for specific courses. Drillable fields can also be added to get more information on workers who were assigned the training (i.e. location, manager, supervisory org, etc.).

Use Cases

This report is like the campaign completion details report but includes additional learning assignment methods and details. It will improve the Admin & Manager experience by allowing users to track learning assignment completion in a single report.

  • Matrix report format makes it easy to dig into specific course & assignment details
  • Often, this is more accurate than reports that are built off the ‘Learning Enrollments’ data source, since it captures all assignments regardless of whether the learner has enrolled in the course or not
  • Click into drill-able fields to see additional information on learning content/learner details
  • Prompts will help users easily review specific assignment mechanisms they need information on
  • Ease the compliance process to obtain information at your fingertips

This report is a part of a larger, more robust composite report that Commit offers. Reach out to us for more information to how to include all assignment mechanisms AND self-enrollment data in a single report.

Download the Custom Report Definitions
cr all learning assignments
cr all learning assignments drill down

Workday-Delivered Reports

Find Workers to Enroll

Report Type: Workday-Delivered, but you can copy as a custom report to include/exclude certain parameters

What the Report Does

This interactive report includes all workers in your organization. Filters enable Learning Admins and Managers to search for and enroll specific learners based on their supervisory organization, location, management level, job profile, etc.

This is a quick & easy way to mass enroll workers into learning courses. Additionally, you can utilize the Saved Search feature on the report to save groups of learners to reuse for future training initiatives.

Use Cases

  • This report is frequently used by admins to find workers that need to be enrolled in courses and programs
  • Quick, straightforward way to mass enroll learners
  • Easily identify and select groups of workers using filters and various search parameters
  • Create saved searches to reuse learning audiences
wd find workers to enroll

My Team’s Learning

Report Type: Workday-Delivered

What the Report Does

This report allows Managers to review their subordinates’ learning enrollments. This report can be added to the Learning dashboard so Managers can easily keep track of their direct reports’ training progress.

This overview report helps identify which courses learners have enrolled in, their registration status, completion progress, score/grade, etc.

Use Cases

This report is perfect for Managers who need to review and stay on top of their team’s training status.

  • Review learning data and completion status for all direct reports from a single location
  • Easily identify not started & in progress courses to help keep employees on track
  • Filter the report for specific workers, job profiles, and learning content
  • Add the report to the Manager’s Learning dashboard to make it as accessible as possible
wd my teams learning

Learner Schedule Calendar

Report Type: Workday-Delivered

What the Report Does

This report helps learners review their upcoming training in a calendar-view format. For organizations that frequently offer instructor-led training, add this report to your learners’ dashboard to make it easy for them to keep track of their training schedule.

Use Cases

  • Improve the learner experience by making it easy to keep track of upcoming training
  • Easily identify the date/time of instructor led courses
  • The calendar view helps visualize & plan training over multiple weeks
  • Learners can change the calendar view to see upcoming training for the day, week, or month
  • Add the report to the Learning dashboard to make it as accessible as possible
  • Click into the time slot on the calendar – Select View Course to access the course directly from the Learner’s calendar
wd learner schedule calendar 01
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My Transcript

Report Type: Workday-Delivered

What the Report Does

This report helps learners review all Not Started, In Progress, and Completed training.

It provides accessible links to incomplete courses and includes details such as learning content type, enrollment date, completion date, and expiration date (if applicable), and grade/score for each completed course.

Use Cases

  • Enables employees to easily review their training history and identify incomplete learning courses
  • Review important details of completed courses – if your manager ever asks “did you complete your annual compliance training?” this report will help gain answers quickly
  • Identify outstanding training that still needs to be completed
  • This information is also housed on the Worker Profile under the Career tab, but running this report offers a quicker way to find this data
  • Full overview of all learning history information
wd my transcript

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